Grace Farms Careers

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

About Grace Farms

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

The Role:

As an AP Clerk, you’ll will be a key member of the Finance team, supporting the strategic goals of the Finance team and organization. Your primary focus will be processing invoices, preparing payment suggestions, and reconciling vendor accounts. This role requires the flexibility to help with other essential accounting tasks, such as income recognition, month-end closings, audit preparation, and other ad hoc duties.

Your Day-to-Day

• Process invoices for weekly accounts payable run.
• Review vendor invoices and statements to verify accuracy, addressing discrepancies and outstanding queries.
• Reconcile vendor accounts by comparing ERP system data (NetSuite) to vendor statements; follow up with vendors for missing invoices or unresolved issues.
• Respond to vendor and internal inquiries regarding accounts payable and resolve discrepancies. Assist in account analysis and the resolution of invoice discrepancies.
• Ensure the accurate and organized maintenance of payable records.
• Process and maintain corporate credit cards through Expensify, working with the various card holders to ensure timely, accurate submissions of their receipts and expense coding.
• Assist employees with processing expense reports, ensuring compliance with the Foundation policies and obtaining necessary approvals from supervisors.
• Record revenue from the point-of-sale system into NetSuite.
• Enter the weekly revenue summary for Ticketure into NetSuite.
• Contribute to month-end closing activities, including reconciling accrued and prepaid expenses.
• Assist with audit preparation by organizing and providing necessary documentation.
• Work closely with team members to optimize workflows within the Finance department.
• Adhere to established standards, procedures, internal controls, and applicable laws.
• Other duties as assigned.

Qualifications

Skills/Abilities:

• Strong analytical skills with the ability to analyze outstanding invoices and prior payments using applied knowledge.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Excellent interpersonal, oral, written communication skills.
• Familiarity with accounts payable processes and month-end closing activities.
• Self-starter who excels with deadline-oriented milestones and can shift with changing priorities.
• Highest level of integrity with demonstrable record of handling confidential information with discretion.
• Proven team player with ability to build strong working relationships internally and externally.

Education & Experience:

• High School Diploma or equivalent required. Accounting or Finance Degree preferred.
• 1-2 years of proven experience in accounts payable, including invoice processing, vendor reconciliation, and addressing discrepancies.
• Experience processing invoices with high attention to detail, proper account coding and required approvals.
• Proficiency in Microsoft Office products specifically in Excel and Adobe Acrobat.
• Proficiency in ERP systems, preferably NetSuite, and expense management tools like Expensify.

Physical Requirements:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, navigate the site to various locations, and use hands and fingers to operate a computer, telephone, and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting may be required.

Grace Farms offers a comprehensive and competitive benefits package that includes tuition reimbursement and a 403(b)-retirement plan with an organizational match. All staff are invited to enjoy our scenic 80-acre preserved landscape and participate in the diverse public events hosted on-site.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

About Grace Farms 

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Key Responsibilities

• Leadership and Management:
  • The VEA Supervisor is responsible for overseeing all aspects of the visitor experience on a daily basis.  The Supervisor’s primary focus is managing, coaching, encouraging, training and developing the Visitor Experience team to ensure that they provide an extraordinary level of hospitality and service so that all visitors to Grace Farms can have a positive, inspirational and educational experience.
  • Hires, trains and conducts regular performance reviews, providing ongoing daily feedback to team members – addressing both positive behavior that should be recognized and applauded and behavior that needs improvement.  Consistently holds all VEA team members to the highest level of standards in their daily conduct with colleagues and visitors
  • Leads by example in terms of treatment of external visitors & internal colleagues.
• Visitor Engagement:
  • Paying particular attention to the visitor arrival and departure experiences, the VEA Supervisor makes sure that each visitor is greeted warmly and pro-actively in each volume by VEA team members and implements strategies to help the VEA team enhance each visitors’ experience with useful and relevant information about all the Grace Farms offerings while simultaneously recognizing the information capacity and tolerance of each visitor – making sure they are not overwhelmed or underwhelmed
  • Analyze visitor feedback and implement improvements (specific to your team and/or pass on significant information to identified departments) based on this feedback.
  • Provides VEA team with the knowledge and confidence to appropriately address and resolve visitor complaints/comments/questions with kindness, professionalism and gratitude.  Serves as the next level for issues that require escalation.
  • Models and encourages the staff to find a multitude of ways to go “above and beyond” on a daily basis in regards to customer service and extraordinary hospitality.
  • Work closely with other departments to ensure a cohesive visitor experience.
• VEA Operations Management:
  • Oversee and ensuring the efficient/accurate day-to-day operations of the visitor experience department, including staffing, ticketing/registration, information desks, the care and maintenance of VEA equipment/technology, signage and visitor flow.  .
  • Ensures that all volumes where VEA are staffed are in proper order for the day’s visitors according to the established curation and aesthetics of each space.  Contacts appropriate Leadership and/or other departments as necessary for assistance in addressing anything that needs attention
  • Manages the VEA staffing levels effectively to ensure efficient operation of the visitor experience department for day-to-day operations and during events.  Responsible for timely and accurate completion of timesheets, weekly schedules, responding to PTO requests, and other departmental HR related tasks.
  • Work closely with the events team to ensure all events have the appropriate staffing and logistical support.
  • Provide check-in and operational support to the education team to ensure smooth execution of their programs.
• Other duties as assigned or needed.

Qualifications

Required Skills, Qualifications, Education & Experience:

• Minimum three (3) years superior supervisory experience managing, inspiring, and effectively coaching a visitor/customer facing team.
• High School diploma or equivalent required. College degree highly preferred.
• Proven ability to be an effective trainer and delegator of tasks and responsibilities, empowering teams to serve their customers/visitors the best they possibly can within established Values, policies and protocols of the organization.
• Outstanding interpersonal and communication skills that are effectively applied to broad internal and external audiences
• The proven ability to model an infectious positive and collaborative team player, “can-do” attitude with humility and respect for all team members throughout the organization and external guests. The ability to interact with a diverse range of colleagues and visitors, respecting and valuing cultural differences
• Technologically savvy to easily and productively navigate through a number of different POS, ticketing, calendaring, and/or scheduling platforms.
• Excellent problem-solving skills to handle unexpected situations and visitor inquiries promptly and efficiently. Keen attention to detail to maintain the quality and aesthetics of the visitor experience and Grace Farms environment.
• Ability to work on-site in New Canaan 5 days a week with the ability to work a flexible schedule that consist of weekends and evenings as necessary.

Physical Requirements:

• Ability to meet the physical demands of the job, including lifting up to 25 lbs., bending, climbing stairs, walking long distances, standing for extended periods, and handling outdoor conditions.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

About Grace Farms 

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Duties:

• Wash, cut, prepare, and cook food, including items such as poultry, meats, vegetables, pizzas, salads, sauces, etc. at stations including but not limited to the grill, pizza oven, salad station.
• Learn the menu to provide accurate, timely service.
• Ability to multi-task and take direction from Lead Line Cook and Chef de Cuisine & Commons Manager
• Verify that prepared food meets requirements for safety, quality, and quantity standards.
• Clean, stock, and restock workstations and display cases.
• Contribute to a team-oriented culture of mutual respect and support for each other.
• Cleans kitchen, storage and workspace area as part of a culinary team committed to promoting and providing a safe and clean kitchen and service environment in keeping with Grace Farms sanitation and cleanliness standards.
• May work special catering events on site, as needed.
• Other duties as assigned.

Qualifications

Education & Experience:

• Minimum High School Degree or equivalent. Culinary Degree preferred.
• Proven experience as a Line Cook.
• ServSafe certification is a plus

Skills & Abilities:

• Must be able to read, write and communicate effectively with all team members and other colleagues at Grace Farms.
• Bi-lingual communication skills a plus.
• This position will work on site in New Canaan. Must have flexible schedule, as well as the willingness and ability to work nights and weekends as needed.

Physical Requirements:

• Ability to lift up to 50 lbs., bend, climb stairs, and stand for an extended period of time.
• Be able to handle hot and cold conditions during food preparation and cooking.

Compensation range: $23 per hour

MUST have reliable transportation as we are NOT near public transportation.

About Grace Farms

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

About Grace Farms 

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Duties:

• Wash, cut, prepare, and cook food, including items such as poultry, meats, vegetables, pizzas, salads, sauces, etc. at stations including but not limited to the grill, pizza oven, salad station.
• Learn the menu to provide accurate, timely service.
• Ability to multi-task and take direction from Lead Line Cook and Chef de Cuisine & Commons Manager
• Verify that prepared food meets requirements for safety, quality, and quantity standards.
• Clean, stock, and restock workstations and display cases.
• Contribute to a team-oriented culture of mutual respect and support for each other.
• Cleans kitchen, storage and workspace area as part of a culinary team committed to promoting and providing a safe and clean kitchen and service environment in keeping with Grace Farms sanitation and cleanliness standards.
• May work special catering events on site, as needed.
• Other duties as assigned.

Qualifications

Education & Experience:

• Minimum High School Degree or equivalent. Culinary Degree preferred.
• Proven experience as a Line Cook.
• ServSafe certification is a plus

Skills & Abilities:

• Must be able to read, write and communicate effectively with all team members and other colleagues at Grace Farms.
• Bi-lingual communication skills a plus.
• This position will work on site in New Canaan. Must have flexible schedule, as well as the willingness and ability to work nights and weekends as needed.

Physical Requirements:

• Ability to lift up to 50 lbs., bend, climb stairs, and stand for an extended period of time.
• Be able to handle hot and cold conditions during food preparation and cooking.

Compensation range: $23 per hour

MUST have reliable transportation as we are NOT near public transportation.

About Grace Farms

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

About Grace Farms 

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Duties:

• Stays informed about all events and offerings of Grace Farms Foundation and shares this information in an accurate and enthusiastic manner with visitors to the Commons.
• Greets all customers with consistently warm, friendly, personalized greeting and service to every guest and customer. Moves quickly, but efficiently, accurately and safely through each transaction to minimize wait time for each guest. Thank each customer for their order.
• Processes each customer order through the Grace Farms Point of Sales and credit card transaction system.
• Follows all Grace Farms beverage recipes and procedures to make requested drink orders for customers.
• Assists team set up and clean up after internal catered events
• Follows all health & safety procedures when fulfilling guest pastry and food orders.
• Communicates and educates customers about menu items, retail items and specials – including ingredient lists.
• Works to maintain a good customer experience and reports any customer complaints to their supervisor.
• Assists the culinary team with getting food orders out to the customers.
• Promotes a safe and clean service environment by supporting Grace Farms sanitation and cleanliness standards.
• Communicates on a high level with the kitchen team to expedite customer orders.
• Helps clear and wash dishes when needed.
• Maintains Commons area clean throughout shift, performs cleaning tasks such as sweeping, wiping down tables, pushing in chairs, collecting trays and maintaining back counter area tidy.
• Practices proper food organization, labeling, and storage.
• Maintains regular and consistent attendance and punctuality.
• Other duties as assigned

Qualifications

Skills & Abilities:

• Exceptionally friendly people-skills.
• Outstanding interpersonal communications skills with external guests, and internal colleagues.
• Excellent team player who regularly assists their colleagues with a cheerful disposition.
• Ability to maintain high-energy throughout the day, and ability to remain calm, friendly and unflustered during high volume periods of operations.
• Must possess patience, empathy and a generous, positive, and can-do outlook.
• Able to work effectively in collaboration with diverse groups of people
• Flexible schedule that will include weekends and some evenings.

Education & Experience:

• High school diploma or equivalent required.
• Customer service experience required, and food/beverage service preferred.
• Working knowledge of a Point of Sale (POS) system.

Physical Requirements:

• Requires long periods of standing and some lifting

Compensation range: $20 per hour

MUST have reliable transportation as we are NOT near public transportation.

About Grace Farms

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

About Grace Farms 

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

The Role:

We are seeking a talented Presentation and Production Designer with a keen eye for brand consistency and excellence in slide design. The ideal candidate will bring both creative expertise and technical precision to deliver high-quality visual materials across multiple formats. This role is perfect for someone who thrives on creating compelling presentations, managing print production, and ensuring seamless brand alignment. It offers a dynamic blend of creativity and technical execution, providing the opportunity to craft impactful visual communications that strengthen our brand presence.

Responsibilities:

• Design and develop PowerPoint templates, slides, and complete presentations customized for various audiences and purposes.
• Maintain and organize a Master Deck Library to streamline access and reuse of presentation assets.
• Prepare files for print production, ensuring proper bleeds, crop marks, and color specifications.
• Oversee quality control for all printed and digital materials to maintain brand standards.
• Resize, color-correct, and format images to ensure consistency across all deliverables.
• Collaborate with print vendors, obtaining quotes, confirming production timelines, and delivering final files.
• Develop and implement quality control systems to ensure brand consistency and excellence across all materials.
• Apply principles of typography, spacing, scale, and visual presentation to strength and enhance brand identity and engagement
• Other duties as assigned.

Qualifications

Required Skills & Qualifications

• Proven working experience in print production and design.
• Advanced knowledge of Microsoft PowerPoint, with the ability to create clear, engaging, and persuasive visual content.
• Strong understanding of brand guidelines and the ability to apply them consistently
• Experience with InDesign, Illustrator and Photoshop and/or Adobe Create Suite is required.
• Exceptional attention to detail with the ability to identify and correct inconsistencies.
• In-depth knowledge of file formats, color management, and print production processes.
• Experience with various print techniques, including offset and digital printing.
• Proven ability to troubleshoot and resolve design or production challenges independently.
• Proven team player with ability to build strong working relationships internally and externally.
• Outstanding interpersonal, oral and written communications skills.
• Demonstrated collaborative team player who can seek information from other departments, translate and share that information effectively and in a timely manner.
• Self-starter who excels with deadline-oriented milestones and can shift with changing priorities.
• Strong organizational skills with the ability to work in a fast-paced team environment.
• Highest level of integrity with demonstrable record of handling confidential information with discretion.

Education & Experience

• Bachelor’s degree required.
• 3-5 years of professional experience in print production and design within a corporate or non-for-profit marketing/communication team.

Physical Requirements

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, navigate the site to various locations, and use hands and fingers to operate a computer, telephone, and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting may be required.

Benefits

Grace Farms offers a competitive benefit package that includes a choice of medical plans, a dental and vision plan, 100% employer-paid basic life insurance and short-term disability, tuition reimbursement, and a 403(b)-retirement benefit with an organization match. We encourage our staff to take time-off to rest and recharge and provide PTO, sick, and personal days as well as 11 paid holidays. All staff are welcome to explore the beautiful 80-acres of our preserved land and may take part in any of the numerous public events on-site.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

The Sous Chef plays a critical role in the kitchen by bringing a deep knowledge of food preparation, cooking techniques, and menu execution. This role supports the daily service and preparation for large events while upholding the highest standards of food quality, safety, and presentation. The Sous Chef will collaborate closely with the Commons Manager & Chef de Cuisine, as well as the Lead Line Cook, to monitor inventory, maintain standards, and cultivate a positive team culture.

As a key leader in the kitchen, the Sous Chef will mentor and motivate kitchen staff, fostering a collaborative and professional environment. In the absence of the Commons Manager & Chef de Cuisine, the Sous Chef will oversee operations, provide direction, and ensure the kitchen team performs at its best. The Sous Chef will be integral to the kitchen team feedback loop, reporting any problems, concerns or feedback to the Commons Manager & Chef de Cuisine. The Sous Chef will champion the values of the Grace Farms and encourage a collaborative and proactive spirit among the team.

Your Day-to-Day

• Assist in the preparation and execution of all food and beverage menus.
• Produce high quality dishes that balance creativity, taste, and presentation.
• Contribute to menu development, including seasonal specials and new dishes.
• Supervise and guide the Lead Line Cook and Line Cooks.
• Train and mentor kitchen staff, fostering a culture of growth and collaboration.
• Provide constructive feedback and performance assessments under the guidance of the Commons Manager & Chef de Cuisine.
• Oversee kitchen operations to ensure timely service that meets quality standards.
• Lead and motivate the team in high-pressure environments to ensure service excellence.
• Take responsibility for opening, closing, and other side duties as assigned.
• Ensure compliance with food safety and sanitation regulations.
• Maintain and enforce high standards of cleanliness, safety, and professionalism in the kitchen.
• Proper understanding of cooking techniques, butchering, and knife skills.
• Ability to work all stations in the kitchen and lead the team to success.
• Manage and train kitchen staff and professionally assess staff’s performance under direction of the Commons Manager & Chef de Cuisine
• Comply with and enforce sanitation regulations and safety standards
• Monitor the fridge and pantry, bringing any issues, shortage or overage to the attention of the Commons Manager & Chef de Cuisine. Oversee and collaborate with the Lead Line Cook in keeping inventory of perishables/non-perishables and minimize waste.
• Other duties as assigned.

Qualifications

Skills/Abilities:

• Strong leadership and motivational skills, with the ability to inspire and guide a team.
• Comprehensive understanding of cooking techniques, butchering, knife skills, and kitchen equipment.
• Knowledgeable with regards to safe storage, handling of food, and prevention of contamination or spoilage.
• Creativity and adaptability in developing seasonal menus and specials.
• Ability to perform effectively under pressure while maintaining a positive and professional attitude.
• Strong organizational and time management skills.
• Commitment to maintaining a collaborative and inclusive team culture.
• Must be able to read, write and communicate effectively with all team members and other colleagues at Grace Farms.
• Bi-lingual communication skills a plus.
• This position will work on site in New Canaan. Must have flexible schedule, as well as the willingness and ability to work nights and weekends as needed.

Education & Experience:

• Minimum High School Degree or equivalent. Culinary Degree preferred.
• Minimum of three (3) years of leadership experience in food and menu preparation, ideally in a restaurant and/or corporate setting with an a la carte menu. Organic food and sustainable methods a plus!
• Proven experience as a Sous Chef or in a similar role in a fast-paced kitchen environment.
• Experience leading a line staff of 3-5 members
• Experience with inventory management, FIFO & LIFO methods
• Serv Safe Certification is a plus.

Physical Requirements:

• Ability to lift up to 50 lbs., bend, climb stairs, and stand for an extended period of time.
• Be able to handle hot and cold conditions during food preparation and cooking.

Benefits:

Grace Farms offers a competitive benefit package that includes a choice of medical plans, a dental and vision plan, 100% employer-paid basic life insurance and short-term disability and a 403(b)-retirement benefit with an organization match. We encourage our staff to take time-off to rest and recharge and provide PTO, sick, and personal days as well as 11 paid holidays. All staff are welcome to explore the beautiful 80-acres of our preserved land and may take part in any of the numerous public events on-site.

About Grace Farms

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

In the role of Manager of Events, you will serve on, and provide leadership to, a team that coordinates and executes live and digital programs and events that celebrates and brings to life the place and initiatives of Grace Farms: Nature, Arts, Justice, Community, Faith and Design for Freedom You will be responsible for the supervision of the Events team, and all program logistics, details and inter-departmental communications that go into making these events a success.

Our environment is not a typical corporate events space.  Our clients are not-for-profits, community partners, government entities, and our own internal teams supporting the various initiatives and strategic programmatic goals. You will be part of a team with a strong collaborative work ethic that is passionate about putting their events management skills to work in a mission-driven environment.  This is also not a Monday-Friday 9:00 AM- 5:00 PM job.  Events and Programs take place when the audiences are available which often means before & after hours, as well as on weekends.

Your Day-to-Day

• Supervise the Events Team, overseeing a team of professional Event Specialists and Coordinators. Collaborate with internal & external program owners and team members to execute all major aspects of event management from planning through completion for live and digital events of all sizes and varieties.
• Proactively seek, synthesize and communicate collected information regarding each event/program from and to a variety of sources to ensure that all are appropriately briefed and provided with the information they need to execute successfully on each event and program.
• Collaborate with and work alongside the Technical Director and team to determine the necessary technical supports for events and productions, including the specifications, costs and usage of equipment applied to a wide variety of performances, workshops, annual benefit and other projects.
• Train and coordinate cross-functional visitor engagement team to staff and support events as needed including, but not limited to, talent relations, hospitality, registration and production.
• Direct and coordinate event-related meetings and technical planning sessions with internal teams, invited guests, and partners.
• Develop and maintain relationships with event-related vendors and contractors including, but not limited to external caterers, talent and support staff.
• Ensure compliance with budgetary, contractual, insurance, legal, health and safety obligations.
• Support and strengthen daily operations and resources, ensuring that all administrative duties are delivered with efficiency, high quality and in a timely manner.
• Other professional duties as assigned.

Qualifications

Skills/Abilities:

• Exceptional interpersonal, administrative, and communication skills, and the ability to execute with a high degree of professionalism and excellence, especially under pressure.
• Incredible attention to details and logistics planning skills
• Must be proficient in Microsoft Office, Outlook, and Excel. Mac skills desirable.
• Strong consideration given to candidates with knowledge of CRM and project managing software/platforms.
• Requires a flexible schedule with weekend and evening work.
• This position is primarily based on-site, and the successful candidate must thrive in a place-based, customer facing, collaborative, fast paced environment.
• A positive attitude and self-directed and entrepreneurial work style

Education & Experience:

• Bachelor’s Degree required.
• Minimum of five (5) years of event planning for cultural, community, or not-for-profit spaces.
• Minimum of two years supervisory experience providing leadership to professionals.

Physical Requirements:

• Ability to lift up to 25 lbs., bend, climb stairs, and stand for an extended period of time.

Benefits

Grace Farms offers a competitive benefit package that includes a choice of medical plans, a dental and vision plan, 100% employer-paid basic life insurance and short-term disability and a 403(b)-retirement benefit with an organization match. We encourage our staff to take time-off to rest and recharge and provide PTO, sick, and personal days as well as 11 paid holidays. All staff are welcome to explore the beautiful 80-acres of our preserved land and may take part in any of the numerous public events on-site.

About Grace Farms

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

About Grace Farms 

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

Duties:

• Warmly greets all visitors wherever they are assigned that day by creating a welcoming and friendly environment where visitors receive prompt, efficient and pleasant attention whether it be in person, on the phone or via e-mail.
• Efficiently and effectively processes all visitors and members using the appropriate technology at the particular station or event they are assigned which may involve credit card and member card processing. Requests appropriate ID as necessary to ensure the integrity, safety and security of the visitor’s credit card and membership. Follows all established GFF financial/credit card policies and protocols with accuracy, integrity and honesty.
• Anticipates and responds to visitor needs by providing accurate and helpful information about Grace Farms and all its offerings. Provides suggestions for personalized visit itineraries based on the visitors’ needs, interests, time, and other visitors attending with them (family, children, adults).
• Promotes and educates visitors to the benefits of membership and processes membership applications including upgrades and renewals.
• Solicits and records visitor feedback, suggestions, complaints and compliments about their experiences at GFF and make the supervisory team aware of such feedback for use in continuous improvement and quality control initiatives and efforts. Alerts supervisory staff to potential issues, problems and possibilities in a timely manner.
• Continuously expands personal knowledge about GFF, its grounds, offerings, exhibitions, events and initiatives by active participation in training, staying abreast of news, events, and programs through team meetings, verbal, written and electronic communications, asking questions of staff and supervisors, and observing on-site activities.
• Follows all safety protocols when greeting and processing visitors, guests, staff and members at the Welcome Kiosk upon arrival. Provides helpful and friendly guidance and direction to each arriving guest and member to start their visit to GFF in an exceptional manner.
• Using best judgement, respond to visitor situations, calling upon supervisory and safety staff as needed in a timely, calm and clear manner.
• Serves as part of the larger Events & Visitor Experience Team in various visitor experience capacities to extend hospitality to guests at public and private events at Grace Farms including, but not limited to: greeting, registration check-in, wayfinding, and providing necessary information to guests to ensure a welcoming and meaningful event and experience for all.
• Always maintains a positive and professional image, reflecting pride in the position and enthusiasm for the Foundation.
• Constantly contributes positively and enthusiastically as part of a team-oriented department with a “can-do” and joyful attitude.
• Maintains regular and consistent attendance and punctuality.
• Other duties as assigned.

Qualifications

Skills/Abilities:

• High school diploma or equivalent required. Bachelor’s, or course work related to obtaining a degree preferred. Must be at least 18 years of age.
• Previous experience in customer-service related positions required.
• Proven ability to work comfortably and effectively with computers and other visitor facing technology. Experience with Point of Sale systems greatly preferred.
• High energy, enthusiastic, customer centered intelligence and acumen is essential.
• Must possess superior interpersonal and communications skills, with the ability to extend kindness, grace and joy with every interaction.
• Proven experience as a team player with a “can-do” attitude, highly organized, adaptable and flexible to meet time, priority and workload demands as well as shifting schedules and unexpected circumstances that come with working with the general public. Must be able to maintain a calm exterior presence during periods of high volume, high stress or unusual events.
• Proven ability to work comfortably and efficiently with computers, electronic communications, and other technology.
• Punctuality is key, as well as the ability to work flexible hours including evenings, weekends and some holidays. This position will work both indoors and outside depending on season and weather. Hours are subject to change on a weekly basis due to events and circumstances.
• Must have transportation, valid background check, and ability to work weekends and evenings.
• This position must work on site at Grace Farms in New Canaan, CT.

Physical Requirements:

• While performing the duties of this job, the employee is frequently required to walk or stand, sit, see, read and speak English clearly, hear and use hands to reach, handle or feel.
• The employee is occasionally required to climb, stoop, kneel or crouch.
• The employee must occasionally lift, push and/ or move up to 25 pounds.

Compensation: $20 per hour

Benefits

Grace Farms offers a comprehensive and competitive benefits package that includes tuition reimbursement and a 403(b)-retirement plan with an organizational match. All staff are invited to enjoy our scenic 80-acre preserved landscape and participate in the diverse public events hosted on-site.

MUST have reliable transportation as we are NOT near public transportation.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.