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Today's Date 08/19/19
Aug 2019
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  • 08/22 Thursday
    Grace Farms Tour
    10:30 AM – 12:00 PM
    08/24 Saturday
    Grace Farms Tour
    10:30 AM – 12:00 PM
    Growing Community | Soil Preparation for Fall and Winter
    10:30 AM – 12:30 PM
    Open Arts Studio for Families
    10:30 AM – 2:30 PM

Grace Farms Tour

20190819

20190819

Work with Us

Open Positions

Events Manager, Strategic Partnerships

Full Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

In the Event Manager, Strategic Partnerships role, you will serve as part of a team that coordinates and executes programs and events in support of our place and five initiatives: Nature, Arts, Justice, Community, and Faith. Your role on the Events Team will focus on administrative oversight of Grace Farms’ not-for-profit Space Grant program with ancillary responsibilities managing event and program logistics for internal programming.

Our environment is not a typical corporate events space—our clients are not-for-profits, foundations, donors, community partners, government entities, and our own internal Initiative Directors. You will be part of a team with a strong collaborative work ethic that is passionate about putting their events management skills to work in a mission-driven environment.

Your Day-to-Day Strategic Partnerships

  • Receive, review, and organize applications to the Space Grant Program on a quarterly basis. ProvideReview Committee with all necessary details to make an informed decision on new space grant

    recipients and potential new space grant partners.

  • Provide day-to-day oversight of the Space Grant Program which includes answering and directinginquiries from new and existing partners, monitoring event progress alongside event managers, and

    ensuring compliance with legal and insurance obligations.

  • Increase the effectiveness and efficiency of the Space Grant Program through ongoing improvements tothe operational systems such as the application, guidelines, contract and review processes.
  • Prepare data for reports and assessments of existing Space Grant partners and processes as needed forinternal review by the Community Initiative.
  • Support the creation of strategic growth partnership programs designed to engage Foundations andothers in our work and space.

    Events Management

  • Execute all major aspects of event management from planning through completion for internal events,donor cultivation, conferences, workshops, trainings, performances and other events from small to large.
  • Direct and coordinate event-related correspondences and meetings with internal teams, partners,vendors, contractors and key staff, including on-site staff coordination and logistics.
  • Work with operational departments to ensure all teams are aware of event details and can support largeevents as needed including, but not limited to, talent relations, hospitality, safety/security, food and

    beverage, production, AV/IT, and facilities.

  • Serve as Day-of Coordinator responsible for ensuring successful event attendee experience.
  • Support and strengthen daily operations for an active roster of programs and events, ensuring that alladministrative duties are delivered with efficiency, high quality and in a timely manner.

Qualifications

  • Bachelor’s Degree in Event Management, Business Development or Communications preferred.
  • Minimum of three (3) years of event planning for cultural, community, or not-for-profit spaces.
  • Strong interpersonal, administrative, and communication skills, and the ability to execute with a highdegree of professionalism and excellence, especially under pressure.
  • Must be proficient in Microsoft Office, Outlook, and Excel. Mac skills preferred.
  • Strong consideration given to candidates with knowledge of CMS systems, in particular Patron Manager.
  • Requires a flexible schedule with weekend and evening work.
  • Ability to lift up to 50lbs, bend, climb stairs, and stand for an extended period of time.
  • Background check required. 

Apply

Facilities - Full Time

Full Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

You will serve as an important part of the team maintaining the buildings and grounds of Grace Farms. This is a great opportunity if you like to work outdoors and indoors doing very physical labor with a great team of people.

Daily Responsibilities

  • Simple to medium repair and maintenance tasks for the various buildings, roadways, parking lots, and grounds of Grace Farms
  • Maintain, clean, or repair mechanical rooms and machines as trained
  • Take out trash and recyclables
  • Support Monday housekeeping schedule 
  • Help with unloading and loading materials onto & off trucks/ golf carts.
  • Moving furniture and setting up rooms for events & programs. Setting rooms back into original setups after events and programs.
  • Help with garage/shed and storage organization/ maintenance.
  • Landscaping tasks & using landscaping tools: mowing grass with riding mower, working with lawn trimmers, leaf blowers, sprayers and hand tools.
  • Snow removal including use of shovels, snow blowers, leaf blowers, and sweepers
  • Holiday dcor installation and removal including Christmas lights
  • Help with work order items that support the other Managers and their teams on the property.
  • Be prepared to learn new tasks, read instructions for light machine use and help put things together when needed.
  • Support current staff as an extra set of hands to get complicated tasks completed. Help where needed each day.

 

Qualifications

  • High School Degree Required.
  • Highest level of integrity defined as being incredibly ethical, professional, responsible, truthful, authentic, honest, and fair.
  • Background or experience in landscaping, construction, building maintenance, and/or custodial duties required.
  • Good written and verbal communication skills.
  • Action-oriented, proactive work ethic; an ability to forecast/solve problems.
  • Ability to work effectively in collaboration with diverse groups of people.
  • Passion, positive attitude, mission-driven, and self-directed.

Schedule

  • Monday – Friday (8:00 – 4:30-pm)

Compensation

This is an hourly, full-time year round position.  Starting pay ranges from $18-19/hr with benefits and paid time off.

Apply

The Director of Operations and Visitor Experience

Full Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

This role will support the COO in executing a variety of daily operational tasks for Grace Farms Foundation. S/he will effectively ensure that our publicly facing and operational teams (Hospitality, Sports and Recreation, Culinary, the Library, Volunteers, and the Garden) are meeting and exceeding standards of excellence including: following SOP and best practice procedures, providing gracious hospitality to visitors, and running the operational components of the Foundation on a daily basis to deadline and budget.

Ideal candidates are dynamic, hands-on managers pitching in, organizing, teaching, and ensuring that our facility stays world-class in terms of the visitor experience. This is an excellent opportunity for candidates with extensive managerial and on-the-ground operational skills to put them to work for a mission-driven organization.

Daily Operations & the Visitor Experience

  • Manage the day-to-day operations at Grace Farms including acting as Manager-on-Duty, filling in for line managers, and supporting multiple teams throughout the day.
  • Continually improve the onsite visitor experience by working with program creators and the operational teams to enhance amenities.
  • Allow for a flexible schedule to support evening events, weekends, or busy periods as needed.
  • Resolve employee or visitor issues in a timely and effective manner.
  • Ensure effective use of internal tools and systems by all operational team members.
  • Support line managers in the troubleshooting of all team and facilities issues (timecards, schedules, budget impact, technology, etc.)
  • Management and programming of the Point of Sale systems with respect to retail items, food and beverage menu, and library inventory including regular check-inswith accounting to ensure accurate reporting.
  • Continually seek to find more efficient and sustainable methods for managing the operational aspects of Grace Farms.
  • Strive for improved environmental sustainability measures and projects related to supplies, waste, and internal education.
  • Special projects as assigned including supporting the execution of specific programs, engaging with vendors and partners, and researching and developing other initiatives.
  • Work with the COO to create, track, and analyze budgeted revenues and expenses, especially labor, food COGS, and supply costs.
  • Review and approve vendor invoices.
  • Lead and support the following teams ensuring a welcoming experience is created for all visitors:

o Hospitality

Oversee and ensure the Hospitality Manager and hospitality team’s management of retail sales and inventory, office supplies inventory, meeting room amenities, and guest relations support.

o Sports & Recreation

Support the Sport and Recreation Manager to ensure all Court schedules are created, communicated, and approved by Planning and Zoning as necessary.

o Culinary

Oversee and ensure all permits related to operating a food and beverage venue are up-to-date and exceptional food safety scores are achieved.

o Library

Ensure proper inventory practices, merchandizing of retail items, and support for creating a welcoming visitor experience.

o Garden

Work with Master Gardener consultant, garden supervisor, and volunteers to ensure the garden is maintained to exceptional standards and provides food to the Commons.

o Volunteer Program

Oversee and support the volunteer program by working with volunteer coordinators and the Events team to ensure adequate staffing and recognition of volunteers.

Team Leadership

  • Actively engage and energize Grace Farms Foundation staff and volunteers.
  • Support in the interviewing, hiring, and employee life cycle of all employees in respective departments.
  • Work with the COO and Director of Human Resources to communicate Foundation policy and culture and document any employee issues and concerns.
  • Create an inclusive, empathetic culture that supports transparency and accountability to achieve excellence.
  • Support and implement onboarding and ongoing training programs to ensure staff are well-versed in Foundation programs, policies, and information relevant to visitors.
  • Participate in feedback sessions with Events and Marketing teams to ensure learnings and opportunities for improvement are incorporated into future operations.
  • Cultivate and develop exceptional employees partnering with the COO and Director of HR to identify opportunities for employee recognition.

Internal Collaboration

  • Attend relevant meetings and ensure relevant information is distributed through all internal communications channels.
  • Work with the Director of Facilities and Facilities and Housekeeping departments on a daily basis to ensure a safe, beautiful, and well-maintained building. Support the Facilities and Housekeeping teams in their objectives and projects as necessary.
  • Work with the Director of Events and Events department to provide support for events and programs such as staffing and catering. Support the execution and communication of logistics regarding public programming and events
  • Work with the Director of Safety and management team to ensure continuous safety training and use of best practices.
  • Work with Initiative Directors and other administrative departments to provide feedback, suggestions, and support in achieving the goals of Grace Farms’ mission.
  • Maintain a team dynamic amongst all visitor experience teams while strengthening relationships with other departments to ensure team work, clear communication, and support for Grace Farms’ mission.

 

 

Qualifications

The Director of Operations & Visitor Experience will be thoroughly committed to Grace Farms Foundation’s mission. Concrete demonstrable experience and other qualifications include:

  • 5-7 years of operational experience required with a track record of managing teams of at least 10 people.
  • Bachelor’s degree preferred. Will consider equivalent experience.
  • Industry experience in hotels/resorts, cultural institutions, publicly facing customer service teams, and/or restaurants strongly preferred.
  • Experience in supporting operational objectives with analysis and data (reports, forecasting, budgets, etc.)
  • Track record of operational management with the ability to oversee a variety of teams and roles.
  • Proven visitor or customer-service skills
  • Highest level of integrity defined as being incredibly ethical, professional, responsible, truthful, at the same time having a reputation for being authentic,honest, and fair in everything s/he does.
  • Strong interpersonal skills with the ability to engage a wide range of stakeholders and cultures including the use of active listening.
  • Excellent written and verbal communication skills, specifically communicating operational procedures, documenting events.
  • Action-oriented, entrepreneurial, adaptable, and innovative approach to business operations.
  • Ability to lift 50lbs and engage in physically demanding work both indoors and outdoors.
  • Ability to work effectively in collaboration with diverse groups of people.
  • We are highly collaborative place where passionate, nimble team players thrive!

Apply

Staff Accountant - Full Time

Full Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

Candidate Profile

Grace Farms is looking for a detail-oriented professional to join our Finance Team.  This Staff Accountant will be responsible for providing management with financial information by researching and analyzing accounts; preparing financial statements. This individual will work under the supervision of the controller and maintain financial reports, records, reconciliations and general ledgers; prepare and analyze Fixed Assets; prepare month end close cycle.

Grace Farms has a warm and professional culture and this role interacts with our various teams to ensure quality financial reporting. An ideal candidate will have a customer service oriented approach to their work and enjoy working with internal teams and external stakeholders.

Responsibilities

  • Responsible for entire month end closing cycle including: revenue analysis/reconciliation, physical inventory counts and inventory reconciliations, month end accruals, prepaid schedules, month end journal entries.
  • Prepares consolidated internal and external financial statements by gathering and analyzing information from the general ledger system and from departments.
  • Develops and implements Fixed Assets accounting procedures by analyzing current procedures; recommending changes as well as maintaining monthly fixed assets roll forward schedule.
  • Maintains and balances an automated consolidation system by inputting data; scheduling required jobs; verifying data.
  • Analyzes information and options by developing spreadsheet reports; verifying information.
  • Prepares general ledger entries by maintaining records and files; reconciling accounts.
  • Assist Senior and Controller in annual budget and quarterly Act. Vs. Budget reporting
  • Answers accounting and financial questions by researching and interpreting data.
  • Provides accounting support for various analysis projects by reviewing financial information; converting data to general ledger system; obtaining supplementary information for preparing financial statements.
  • Protects organization’s value by keeping information confidential.
  • Accomplishes accounting and organization mission by completing related results as needed.

 

Qualifications

  • 3-5 years of accounting analytical experience
  • Bachelor’s degree in accounting
  • Knowledge of FASB and GAAP rules and regulations
  • Strategic thinking
  • Knowledge of ERP systems and related technologies
  • Ability to multitask and meet constant deadlines
  • Strong work ethic
  • Strong problem solving, documentation and research skills
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees in a professional manner

Skills

  • Proficient in QuickBooks and Excel (a must) and Word (preferred)
  • Knowledge in Patron Manager, ISolve and Revel a plus

 

Apply

Assistant Director of Community & Partnerships

Full Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

The Role

In this role, you will serve as part of a team that drives the strategic evolution and planning of the Grace Farms Foundation Community Initiative. This is an exciting opportunity for someone passionate about the intersection of public-private partnerships and the not-for-profit community to work in a dynamic  environment.

You enjoy supporting strategic planning through research and analytics, relationship development, and creating community impact. You have experience working collaboratively with team members across departments to drive results. This is an exciting opportunity to be at the forefront of philanthropic innovation.

Location & Travel

The position will be located at 365 Lukes Wood Road in New Canaan, CT.  The position includes local travel within Fairfield and Westchester counties and possibly NYC for the purposes of relationship development with external organizations.

Your Day-to-Day Responsibilities

You will support the goals of the Community Initiative in the following areas:

Relationship Building and Outreach

  • Assist the Director in developing and implementing strategies to maximize collaboration across the Foundation’s initiatives.
  • Cultivate existing relationships and assist Director in developing new relationships with nonprofits and government agencies with the goal of ensuring a robust portfolio of social impact partners.
  • Conduct a landscape analysis and identify targeted partners, mission ambassadors, and other influencers that fit the strategic objectives of the Initiative.
  • Identify non-profit organizations that fit with our criteria for support, engage with their leadership, and build partnership models with an eye for expanding our partnership portfolio.
  • Support the Community Initiative strategy around scaling impact and engagement with external partners regionally, nationally and globally.

Space Grants

  • Assess existing space grant processes examine for efficiency, impact and inclusivity
  • Receive, review, and organize Space Grant applications on a quarterly basis. Provide Review Committee with all necessary details to make an informed decision on new space grant recipients and potential new space grant partners.
  • Provide day-to-day oversight of Space Grant Program, assisting the events team with logistics for larger Space Grant events, and serving as a resource to the Events team as space grants are planned and executed on site.
  • Increase the effectiveness and efficiency of the Space Grant program through ongoing improvements to the operational systems such as the application, guidelines documents, and review process.
  • Review Space Grant agreements with internal counsel.
  • Collect and maintain reporting data to support the Director of Community in Results Based Accountability goals. Maintain operational systems (Formstack, Patron Manager, etc.),that directly impact the work of the Community Initiative.
  • Identify partnership and collaborative ideas between various non-profit organizations.
  • Support the creation of a program to engage Foundations in our work and space

Research

  • Create a rubric for the assessment of all nonprofit partners and space grant recipients
  • Stay up-to-date on trends and policy that impact the Foundation’s local, national, and international NGO partners.
  • Monitor and analyze philanthropic, corporate, and foundation partnership trends so that opportunities may be capitalized on, ensuring the Foundation’s partnership proposition remains compelling and competitive.
  • Synthesize research to frame overall Initiative strategy and inform programming decisions

Communications and Reporting

  • Represent the Community Initiative at the operations team meetings.
  • Support the creation of thought-pieces on the work of the Community Initiative
  • Synthesize findings from nonprofit roundtables and collaborative events that can be turned into blogs, social media posts and various written pieces
  • Track and update key stakeholders of projects, roadmaps, and next steps. Help coordinate and analyze ongoing processes for improvement.

Qualifications

  • Bachelor’s Degree required masters preferred – with preference given to Business, Communications, or Public Policy majors.
  • Minimum of five (5) years of experience working with not-for-profits in a strategic planning, program management, or development role.
  • Strong interpersonal, organizational and communication skills, and the ability to execute with a high degree of professionalism and excellence, especially under pressure.
  • Proven track record of bringing the collaborative work of internal and external stakeholders and interests to a common goal and result.
  • Experience with competitive analysis and metrics-based reporting.
  • Passion and interest in social impact, community programs, nonprofits, and philanthropy.
  • Must be proficient in Microsoft Office, Outlook, and Excel. Strong consideration given to candidates with knowledge of CMS systems, in particular Patron Manager.
  • Requires a flexible schedule with weekend and evening work.
  • Ability to lift up to 50lbs, bend, climb stairs, and stand for an extended period of time.
  • We are a highly collaborative space so you must be a flexible, nimble team player!

Apply

Tour Guide

Part Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

The Tour Guide will serve as an integral part of Grace Farms’ Communications team. The Tour Guide is a contract position that will be responsible for leading groups through Grace Farms Foundation’s cultural space and award-winning River building. The Tour Guide must be flexible and available for Standard Tours on Thursdays and Saturdays from 10:30am to 12:00pm, and additional Private Tours on an as-needed basis. This is an ideal contract opportunity for a candidate who has a passion for architecture and wants to align their skills with a mission-driven organization.

The Tour Guide must be able to give a thoughtful, detailed explanation of the origins of Grace Farms, its architectural details and design process, and its permanent art installations. The Tour Guide is expected to be able to explain the mission of Grace Farms Foundation, its five initiatives, and current programs.

  •  Guiding Standard Tours on Thursdays and Saturdays from 10:30am to 12:00pm, as needed.
  •  Guiding Private Tours for guests, as needed.
  •  Attending required meetings for updates,  as necessary.
  •  Providing excellent communication and hospitality to all guests.
  •  Walking for 90-minute tour sessions in various weather conditions.

Qualifications

An excellent candidate will have the following experience and qualifications:

  • A Bachelor’s Degree or have commensurate experience in a similar capacity.
  • Excellent interpersonal and communication skills.
  • A willingness to study, learn, and educate others.
  • A high-level of attention to detail.
  • Ability to execute with a high degree of professionalism and excellence, especially under pressure.
  • Friendly, warm, appreciative, hospitable, speaks clearly and at a pleasant pace.
  • Teachable spirit willing to be trained with the Grace Farms Foundation’s language and vision, enthusiastic for the work of Grace Farms, as well as the place.
  • Professional, mature, and able to navigate guest interactions with ease and flexibility.
  • Interest in architecture and the work of Grace Farms Foundation.

Apply

General Inquiries

Part Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

We encourage you to look through the vacancies posted on our website and to apply directly to a specific open position.  If there are no vacancies that match your background at the moment, you can submit your resume below to indicate your general interest in future opportunities at Grace Farms Foundation.

Qualifications

Apply

Volunteer

Archives Assistant Volunteer

Part Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

  • Preserve and scan magazine collection
  • Upload scanned items to digital repository for approval by Administrators
  • Assist Archivist with architectural document collection cataloging
  • Maintain proper care and maintenance of all documents and artifacts handled according to archival standards
  • Additional duties as necessary

 

Qualifications

Skills Needed

  • Basic computer skills including using a scanner
  • Flexible to changing situations, including communication with manager working remotely
  • Able to work independently
  • Ability to perform repetitive tasks
  • Good organizational skills and attention to detail
  • Must be able to lift boxes of 40 lbs. or less, climb a stepladder, and handle fragile items
  • Interest in archives/museums/architecture
  • Experience with Mac computers

Skills Preferred

  • Ideal candidate possesses experience in library/archive/museum/architectural setting
  • Experience with library/archive/museum/photo/ architecture software

Apply

Arts Initiative Volunteer

Part Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

Schedule | Saturdays from 10:30am – 2:30pm (with a 30 minute break)

Grace Farms Foundation’s Arts Initiative seeks volunteers to support the weekly Open Arts Studio for Families program where young artists, ages 3 to 10, and their adult guardians, are invited to spend time together experimenting with new materials and techniques.

Arts Initiative volunteers will assist with preplanned programs as directed by the Arts Initiative Curator. 

Volunteers receive a 50% discount on food and beverage in the Commons

Apply

Garden Volunteer

Part Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

Schedule | Flexible

Seeking a garden volunteer to provide hands on assistance with the garden, including weeding, watering, and general maintenance as directed by garden manager.

Individual must enjoy working outside and learning about vegetable and flower gardening.

Must be responsible and trustworthy to care for plants and gardening equipment.

Volunteers in the garden receive a 50% discount on food in the Commons.

Apply

Event Volunteer

Part Time

Grace Farms, 365 Lukes Wood Rd. New Canaan, CT

Responsibilities

Schedule | Flexible (primarily evenings)

Seeking an event support volunteer to assist the hospitality team at specific Grace Farm events.  Tasks include greeting, ushering, ticketing and more.

Scheduled events usually take place during week nights, but volunteers will receive monthly emails to announce event opportunities.

Enjoys attending Foundation programs in the areas of Nature, Arts, Justice, Community, and Faith

Responsible and dependable

Volunteers for events are fed when volunteering for more than 4 hours

Apply

Staff views


A Week at Grace Farms

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